Facilities Manager in ZeniMax Asia K.K. under the direction and supervision of the Global Corporate Facilities Manager is responsible for the security, customers service, appearance and cleanliness of Bethesda Softworks Japan (game publishing section) and Tango Gameworks (game development studio) for ZeniMax Media facilities, including employee offices and work spaces, commons & shared spaces, kitchen equipment, HVAC (Heating, Ventilation, and Air Conditioning) equipment, server room CRAC, emergency power, plumbing, and electrical systems.
The Facilities Manager is responsible for end-to-end general facilities and management support of our Tokyo based facility / studio, and will partner and align with the following key stakeholders :
Global Facilities management team on strategy and alignment of global and local needs to enable the business
Risk management and ensure our facilities environment meet all safety and recovery requirements locally and globally
Build and maintain relationships with vendors; maintain service level agreements
Direct the overall provision of facility support services such as purchasing, office equipment repair, building maintenance and housekeeping, safety, security, coordinate furniture and equipment relocation, refreshment services, cost control and quality issues
Supervise internal and contracted housekeeping staff and security guards
Manage vendor contracts and assist global and local stakeholders to review, negotiate, initiate, and renew contracts and leases
Prepare and deliver consolidated reporting and reviews of all budgets, financial reports, contracts, expenditures, and purchase orders related to the facility
Identifyareas for greater efficiency and cost savings and implement solutions
Maintain the safety and security of the facilities & employees by knowing and executing emergency and security procedures.
Maintain fire suppression and fire alarm systems.
Liaise with property management personnel, contractors, suppliers, distributors, utility providers, as well as environmental and energy agencies
Monitor all building systems; maintain as well as recognize and correct issues with HVAC, electrical, plumbing, lighting, sprinkler, generator, and elevators in an efficient and cost-effective manner
Ensure all systems are inspected and in accordance with local regulations
Coordinates and oversee contractors who provide services and maintenance for HVAC, water, electricity, painting, cleaning, security, and general building maintenance services to facilities
Review and inspect construction and installation progress to ensure conformance to established specifications
Assume responsibility and maintain an on-site presence in the event of emergencies (e.g.water leaks, plumbing back-ups, non-functioning door closers, etc.)
The Manager must be available to work evenings and weekends as necessary for building projects and be on-call 24 / 7 / 365 for building emergencies, power outages, alarms (fire, security, HVAC, generator)
Assist or manage company event set-ups
Knowledge and experience of Business Continuity (BCP) as facilities professional by working with the business leaders.
Assists the local management and stakeholders in support of a unified and complementary team.
Minimum of 5 years prior experience in a facility, maintenance supervision, or a related field
Bachelor’s degree in business management, operations management or related field preferred.Certification in facilities management is a plus
Experience negotiating with vendors with budgetary and cost considerations
Able to multitask, prioritize, and manage time efficiently
Self-motivated and self-directed
Accurate and precise attention to detail
Ideal candidate will have a positive attitude and be a problem-solver
Business level of both English and Japanese
Excellent verbal and written communication skills and interpersonal skills
Demonstrated project planning and project management skills
Proficiency in MSFT Office, Word, Excel, PPT
Proficiency in email, cellphone communications, and corporate networks
Experience of working in the global matrix organiztaion.
We embrace diversity, equity, and inclusion in everything we do from recruiting for our studios, publishing and operations to fostering safe and respectful workplaces that encourage collaboration.
Our culture is based on principles of respect, inclusion, and fair treatment and we welcome anyone into our family without regard to race, religion, gender identity, sexual orientation, or age.
Our diversity fuels our innovation and inspires us to create game worlds that bring us closer to the global community of players we serve.