Under administrative direction, assists major tenants with the coordination of logistics for their events at the Toyota-Arena.
Duties include all event coordination from event booking through conclusion.
Essential Functions :
Assists tenants in planning the logistical requirements for events.
Assists tenants in determining manpower requirements (i.e., security, crowd control, private security, IATSE, box office, and police).
Provides tenants with technical and physical data on facility (i.e., electrical, sound, lighting, and plumbing).
Acts in a sales role for rental of Toyota-Arena equipment and sells services of departmental part-time personnel.
Advises tenants of most advantageous utilization of space.
Advises tenants of building policies, fire regulations, and other governing districts that may impose regulations on the tenant.
Acts as a Duty Manager during events.
Obtains unused space from contracted tenant for resale.
Reviews tenant's contract for space utilization, special arrangements, etc.
Coordinates with tenant's private contractors (decorators, electrical, A / V, plumbing, bus service, etc.).
Enforces exclusivity of Catering by Savor Food & Beverage services.
Reviews and provides billing information to client for final settlement and to Accounting for invoicing.
Secures required tenant insurance.
Prepares diagrams for special room set-ups.
Assists on special assignments as required. Required : High School Diploma or GED Desirable : Arena and / or Convention center or major hotel experience.
License / Certificate :
One to two years management level experience coordinating events in a multi-purpose facility which services conventions, exhibits, trade and consumer shows, athletic events, concerts, sales meetings, food and beverage functions, etc.
Experience / Training / Education :
Valid California Driver's License (DMV)
Knowledge / Abilities / Skills :
Knowledge of :
Terminology used in the convention, trade show, and entertainment business
Audio-video equipment and its uses
Set-ups and take-downs
Utilities (i.e., special lighting, booth wiring, compressed air, etc.)
Computer software, including Microsoft Word and Excel
Ability to :
Read, write, and speak English
Communicate effectively both verbally and in writing
Be detail oriented
Present a professional appearance and demeanor at all times during the workday
Establish and maintain effective working relationships with tenants, employees, and the public
Skill to :
Operate modern office equipment, including computer, fax, phone, and copy machine
Operate a motor vehicle
Physical and Environmental Requirements :
This position requires lifting up to 50lbs without assistance; walking long distances for more than 50% of the workday; some sitting, bending, and stooping may be required;
subject to adverse conditions; irregular hours are required.
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons.
Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Recruiter- Wendy Canahui
ASM Global - Toyota Arena
4000 E Ontario Center Parkway
Ontario, CA. 91764
Applicants that need reasonable accommodations to complete the application process may contact 909-937-3013