Office Manager Japan
ThinkMarkets is a global online brokerage firm, specializing in providing multi-asset trading solutions to thousands of clients around the world.
With our flagship ThinkTrader platform, we allow our clients to trade the world 24-hours a day. Our mission is to disrupt the brokerage industry by allowing access to global markets and thousands of products to allow our clients to trade the world in the palm of their hand.
We use the latest technologies to give traders seamless access to our proprietary trading platforms.
We are seeking an Office Manager to join our rapidly growing global workforce in Japan. A successful candidate will be an attentive and diligent individual who acts as a pivotal figure in ensuring the operations of the local business run smoothly and efficiently.
In this role, you will be responsible for helping to create a great environment for everyone; you understand the importance of company culture, and you want to be part of creating a great place to work.
You are passionate about delivering the small and big touches that make the office and everyday life run smoothly.
Act as the first point of contact for the office : meet & greet visitors, handle inbound calls, and monitor inbound email inquiries
Provide administrative support by taking minutes during internal meetings, preparing documents, and arranging catering
Manage inventory of the office : stationery supplies, furniture, IT equipment, and snacks and drinks for the kitchen
Keep the office safe and orderly by ensuring tidiness and organization
Manage our external building partnerships including our cleaners, facilities suppliers, etc.
Be our internal voice and main point of contact for all internal communications and social events
Maintain the security of the office (access keys, fire drills, and health and safety compliance)
Coordinate on-boarding and arranging training for new starters
2+ years of experience in office management or office administration
A service-first mentality with an upbeat and positive personality
Excellent time management and prioritization skills
Strong organizational skills and attention to detail
Ability to build strong relationships with the teams
Advanced MS Office Suite skills
Professional and able to maintain confidentiality
Ability to work in a fast-paced environment