Office Manager
Artech LLC
4 日前

Office Manager Japan

ThinkMarkets is a global online brokerage firm, specializing in providing multi-asset trading solutions to thousands of clients around the world.

With our flagship ThinkTrader platform, we allow our clients to trade the world 24-hours a day. Our mission is to disrupt the brokerage industry by allowing access to global markets and thousands of products to allow our clients to trade the world in the palm of their hand.

We use the latest technologies to give traders seamless access to our proprietary trading platforms.

We are seeking an Office Manager to join our rapidly growing global workforce in Japan. A successful candidate will be an attentive and diligent individual who acts as a pivotal figure in ensuring the operations of the local business run smoothly and efficiently.

In this role, you will be responsible for helping to create a great environment for everyone; you understand the importance of company culture, and you want to be part of creating a great place to work.

You are passionate about delivering the small and big touches that make the office and everyday life run smoothly.

Responsibilities :

  • Act as the first point of contact for the office : meet & greet visitors, handle inbound calls, and monitor inbound email inquiries
  • Provide administrative support by taking minutes during internal meetings, preparing documents, and arranging catering
  • Manage inventory of the office : stationery supplies, furniture, IT equipment, and snacks and drinks for the kitchen
  • Keep the office safe and orderly by ensuring tidiness and organization
  • Manage our external building partnerships including our cleaners, facilities suppliers, etc.
  • Be our internal voice and main point of contact for all internal communications and social events
  • Maintain the security of the office (access keys, fire drills, and health and safety compliance)
  • Coordinate on-boarding and arranging training for new starters
  • Requirements :

  • 2+ years of experience in office management or office administration
  • A service-first mentality with an upbeat and positive personality
  • Excellent time management and prioritization skills
  • Strong organizational skills and attention to detail
  • Ability to build strong relationships with the teams
  • Advanced MS Office Suite skills
  • Professional and able to maintain confidentiality
  • Ability to work in a fast-paced environment
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